On behalf of our global board of directors, we thank you for your commitment to advance the field of information architecture in your community and around the world. The global board is here to support you every step of the way. This guidebook is created as a useful resource during your event planning.

Every year, the global board strives to make improvements in an effort to better support each of our local organizers. We are always open to feedback and suggestions to help improve your experience. If you find our guidebook helpful, or if you think something is missing, please get in touch with us at suggestions@worldiaday.org. We’d like to hear from you!

• 2021 edition, Andrea Rosenbusch, Grace Lau, Celeste Espinoza, Andrew Jung

• 2020 edition, Andrew Jung, Amy Espinosa, Grace Lau, Eugenio Monforte, Vanessa Myho

• 2019 edition, Grace Lau

• 2018 edition, Sam Raddatz, Evgeni Minchev, and Grace Lau

• 2017 edition, Amy Espinosa

New to World IA Day?

• Review the driving principles​

• Understand the organizer responsibilities​

WIAD Organizer Guide

In this section:

• ​Build a team​

• ​FAQs about being an organizer and the Call for Locations​

• ​FAQs about money, insurance, and non-profit status​

Creating and managing a budget for your WIAD event will be a crucial for keeping your event free or low-cost for your attendees. Most events will cost some money, so manage your event expectations well.

In this section:

• ​Create a budget​

• ​Types of sponsorship​

• ​Find sponsors​

• ​Create a sponsorship strategy​

• ​Reach out to sponsors​

• ​Sign sponsorship contract​

• ​Accepting money from sponsors​

• ​Sponsorship bonus program​

Part of managing your event expectations is creating a vision and execution plan that's feasible and attainable.

In this section:

• ​Types of events​

• ​Finding presenters​

• ​Choose your event format​

• Prepare your speakers and presenters (planned)

• Event program (planned)

The event venue and place where you hold your event is another crucial part of its designing the event experience.

In this section:

• ​Considering venue size and cost​

• ​Understanding audio & visual capabilities​

• ​Evaluating venue accessibility / ease of access​

• ​Finalizing a venue contract​

• ​Audio/Video Setup​

Contact

Having questions or concerns? We’ll help you sort it out.

• Discord: https://www.worldiaday.org/discord​

• Email: global@worldiaday.org or producer@worldiaday.org​

• Twitter: @worldiaday​

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