Hybrid events consider both in-person amenities and online audiences. You might want to consider having volunteers dedicated to in-person and remote attendee experiences.

• August

  • ​Build a team​

• September

  • ​Create a budget​

  • ​Find sponsors​

  • ​Create a sponsorship strategy​

  • ​Choose event format​

  • ​Call for speakers​

• October

  • ​Reach out to sponsors​

  • ​Call for speakers​

• November

• December - January

  • ​Finalize venue contract​

  • ​Finalize speakers​

  • ​Finalize sponsors​

  • Start event promotions

• February

  • Event promotions

• March

  • Wrap-up party

  • ​Video/audio editing​

Virtual events follow a similar timeline. Without needing a venue to host your event, your costs and timeline are much simpler.

Budget:

• Marketing

• Event platform

• A/V production

Timeline:

• August

  • Build a team

• September

  • Call for speakers

• October - November

  • Look for and secure sponsors

• December - February

  • Finalize speakers, sponsors, and event plaform

• February

  • Event happens

• March

  • Video production