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If you need help explaining IA, read Selling Information Architecture by Abby Covert
Virtual events follow a similar timeline. Without needing a venue to host your event, your event costs and planning timeline are much simpler.
Budget:
Marketing
Event platform
Transcription/Translation
Video editing/production
Timeline:
August
Build a team
September
Call for speakers
October - November
Look for and secure sponsors
December - February
Finalize speakers, sponsors, and event platform
Set up online event registration
February
Set up online event platform
March
Event happens
Video production
August
​Build a team​
September
​Create a budget​
​Find sponsors​
​Choose event format​
Call for speakers
October
​Reach out to sponsors​
​Call for speakers​
November
December - January
​Finalize venue contract​
​Finalize speakers​
​Finalize sponsors​
​Start event promotions​
February
​Event promotions​
March
Wrap-up party
​Video/audio editing​
Hybrid events consider both in-person amenities and online audiences. You might want to consider having volunteers dedicated to in-person and remote attendee experiences.
August
​Build a team​
September
​Create a budget​
​Find sponsors​
​Choose event format​
​Call for speakers​
October
​Reach out to sponsors​
​Call for speakers​
November
December - January
​Finalize venue contract​
​Finalize speakers​
​Finalize sponsors​
Start event promotions
February
Event promotions
March
Wrap-up party
​Video/audio editing​
​
For questions specifically related to team structures, please contact us at: [email protected]
