Global Executive Producer: Grace Lau
For World IA Day 2019, 70 applications from the Call for Locations were received from June to December 2018.
Only 1 application was not accepted due to lack of response from the organizer in previous years. Two applications were received from that location (Tehran) and they were encouraged to collaborate. I did not hear back from the repeat organizer and assumed that they were no longer interested.
Europe and Africa
Note: This included Silicon Valley since it was merged with San Francisco.
As in previous years, the distribution of WIAD locations was heavily North American-centric.
43% North America
27% Europe and Africa
14% Latin America
The number of locations that dropped increased began in November and lasted until a few days before the event in February. Reasons included:
Lack of team, volunteers, co-organizer
Fallout of speaker
Was not able to verify which locations actually held an event.
Airtable + Zapier helped automate emails and aggregation of surveys sent over the year.
Having a regional director for Latin America helped with outreach and problem-solving.
Illustration for the global theme helped create a more connected brand for the theme overall.
Using IAI as a pass-through was helpful for some locations. Still had a lot
T-shirt fundraiser. The whole production of it.
Illustration to be optimized in print
Impact of IAS Code of Conduct and questions on WIAD Code of Conduct -- Not to be taken lightly, we need to develop a stronger code of conduct, policy, procedures, and provide training for our organizers so that they can be prepared for any kind of incident -- emergency,
Number of global team volunteers dropped over time from 4 to 1 due to IAI Board changes, work/life balance.
Lots of questions about event insurance right before the event.
Having a WIAD organizer store to handle generic World IA Day merchandise and swag such as:
global theme stickers
diverse gender pronoun stickers
Distribution of any sponsor swag
Optimal Workshop allotted 3 weeks to send out stickers, but not every location received them in time due to being held up in customs
Late redemption of sponsor discount codes
Up until October 2019, we were still receiving requests from attendees to extend the Rosenfeld Media codes. Rules should be explicit about when these should expire and what to do beyond expiration date.
Few redemption of sponsor discount codes
Better positioning of sponsor material.